My Cake Decorating Checklist

Wondering what a cake decorating checklist is? In my post on my weekly routine as a cake decorator, I mentioned about having a cake decorating checklist.

This post is to explain what the checklist is all about and how it helps me organize my cake decorating activities.

At one point, I was baking and decorating from home and it used to be a 'one-woman-show'. I used to shop, bake, decorate, deliver and clean up, all by myself. Having had to manage these activities effectively required a good deal of planning. To help me with the planning, besides my weekly routine schedule, I also had a cake decorating checklist. Though I do not do much decorating nowadays, I still use the checklist whenever I do bake and decorate and it really helps in ensuring all my supplies are in order before I embark on a decorating project.

The checklist is basically an inventory checklist and a shopping list which I use to check my stock at home and identify supplies that need to be replenished or newly purchased (for example a new cake tool to cater for a new design I was going to decorate).

The first part of the cake decorating checklist focuses on common ingredients and supplies. This includes standard cake ingredients such as sugar, flour, butter and eggs. After the common ingredients, I will then list down all the supplies that are specific to the cake designs I am to complete in the coming weeks. For example, if I were to make a wedding cake with damask design and gumpaste hydrangeas, my list will include supplies such as gumpaste, floral wire, floral tape, hydrangea petal cutters and damask stencil (if I do not already own these), etc.

The whole idea of having this cake decorating checklist is to make sure all the necessary supplies and ingredients are in stock in the required quantities before starting on a cake project. It is very disrupting and a waste of time to realize an ingredient not sufficient half way through the process, especially when working on a tight deadline.

This is how I organize my cake decorating checklist:

Assuming I have to make the following cake in 2 weeks' time. Customers choice of cake is vanilla butter pound cake with vanilla buttercream filling.

After designing and deciding on the cake size, I calculated the amount of cake batter required and decided that it would be 1.5 times of an 8 inches square butter pound cake. I start my list but putting down all the cake ingredients needed:

Cake Ingredients

Quantity Required

Quantity in Stock

Quantity to be purchased

Butter

Castor sugar

Self raising flour

Salt

Baking Powder

Eggs

Milk

Vanilla essence

900gm

a pinch

approx 2tsp

15tbsp

2.5tsp

500gm

400gm

100gm

approx 500g

approx 100g

1 carton

2 bottles

2kg

If you notice the list above, I plan to buy more than what I need of butter, sugar and flour. This is simply because I use this ingredients very often and I would like stock up a bit more than what I need for the current order. Same goes for eggs, I always buy more than what is required, but not too many as I prefer to use fresh eggs for my cakes. For the rest of the ingredients, I need not replenish them as yet as the stock in hand is still enough for quite a number of cakes.

Next, I will be adding to the cake decorating checklist, the icing ingredients. For this cake, I estimate about 3 batches of my buttercream icing recipe:

Icing Ingredients

Quantity Required

Quantity in Stock

Quantity to be purchased

Butter

Icing sugar

Vanilla essence

360g

1.5tsp

500g

2 bottles

1kg

Again, I intend to purchase slightly more of butter and icing sugar than what is required. For butter, since the stock available at home is only 500gm and I have taken that into account for my cake ingredients, I reflect the quantity in stock for the butter cream icing as nil.

The next items to go into my cake decorating list are common supplies. These items are required for all my orders, so this listing is fixed. Only changes will be to the color variants.

Items

Quantity Required

Quantity Available

Quantity to be purchased

Cake boards

- 15" square

Fondant

- pink

- green

- white

Ribbon

-pink

Glue sticks

Bubble tea straw

Food coloring

- pink

-vert green

-brown

Cake boxes

-15" square

Cake knife

Candles

1 tub

1/4 tub

1 tub

1.5 meters

1/2

4 straws

a few drops

2 tubs

1/2 large tub

1 roll (4 meters)

50 straws

available

1 tub

The last items to go into my cake decorating list are all those which are specific to this cake design. Based on the picture above, I identified the following items specific to the design, and these will go into my list next:

M&M candies
Marshmallows
Silver luster dust for wordings on cake
Yellow and purple fondant for flowers (since there is very little of this colors on the cake, I will mix the required colors into my available white fondant instead of buying ready made ones)
Flower plunger cutters

Items

Quantity Required

Quantity Available

Quantity to be purchased

M&M candies

Marshmallows

Flower cutter

Fondant

-purple

-yellow

Food color

- purple

- yellow

Silver luster dust

2 packets

1 packet

1 (medium)

1 tbsp

a few drops

1 tsp

1 set

1 bottle

3/4 of small jar

2 packets

1 packet

1 bottle

As mentioned above, since I only require a small amount of purple and yellow fondant, I choose not to purchase them in tubs. Instead, I decided to use white fondant (which is already in stock) and tint it purple and yellow. For this, I would need purple and yellow food colors and therefore I put them down in my list.

And that's it. This is how I build and manage my checklist. This is quite an extensive checklist but it helps me make sure all my supplies are ready at home before I start on my project.

Thank you for reading! Please leave your feedback or comments below and I will get back to you as soon as I can :) :)